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  2. CampusPrint Frequently Asked Questions

CampusPrint Frequently Asked Questions

What is CampusPrint?

CampusPrint is a managed print program for Vanderbilt University's fleet of multifunction (copy/print/scan/fax) devices.  With CampusPrint, you can send your print jobs to a universal queue, and then release them at whichever device is most convenient to you by tapping your VU ID card.  Rather than thinking of “my printer” or “my department’s copier,” the focus is on your print jobs, which can be released from any multi-function device bearing the CampusPrint logo.

 

Why has Vanderbilt adopted a managed print program?

Prior to CampusPrint, Vanderbilt departments had a variety of printers and copiers, from different manufacturers and leasing arrangements with different suppliers. 

  • Pricing:  By standardizing equipment and funneling our purchases through a single supplier, Vanderbilt negotiated favorable pricing. 
  • Technology:  Having a standard fleet is easier to secure and support from a technology perspective and incorporates planned replacement cycles to take advantage of technology improvements.
  • Sustainability:  CampusPrint supports Vanderbilt’s sustainability values by utilizing energy-efficient equipment, encouraging cost efficient and sustainable printing practices.  We’re all familiar with abandoned printouts on the copiers in our areas – CampusPrint helps prevent this and your center is not charged if you send an item to the queue but do not release it.
  • Efficiency and Convenience:  “Print anywhere” technology allows for secure printing and release from any device on the CampusPrint network, including mobile devices.  Additionally, toner and staples (if applicable) are included in the per-page print costs.
  • Fiscal responsibility:  Prior to CampusPring, Vanderbilt spent thousands of dollars on printer ink and toner cartridges, many of which sat on shelves in office supply closets. With CampusPrint, supplies are included with the lease and are replenished as needed, with no need to carry toner inventory.  Print output can be monitored and optimized and use ongoing process improvements.
  • End of SmartPrint program:  The SmartPrint program, which was administered by Vanderbilt University Medical Center, was phased out after separation from VUMC.

 

About Confidentiality:

Print jobs are only released when you tap your ID card at a CampusPrint device. 

 

How will billing work?

Each VU employee is associated with a default Oracle COA string, which will be charged for each printout. The cost per page will be $.09 for black/white and $.14 for color prints (11x17 prints will be charged as 2 pages). This charge includes all machine and toner costs.

 

What if I need to be able to utilize different COA strings for different print jobs?

Not a problem. As long as you have purchasing privileges on a given COA string, our team can program multiple options for you to charge.  You even have the ability to create a 'friendly name' for display on the copier/printer screen.